Choosing a Suitable Vesting Schedule
A retirement plan’s vesting schedule, which establishes when employer contributions to the plan become nonforfeitable, plays a role in how effective the plan is in helping to attract and retain employees. Employers will want to carefully consider their goals and the available options when selecting a vesting schedule for their plan.
What are the available vesting schedules? The simplest schedule — from an administrative perspective — is to allow immediate vesting in 100% of the employer contributions allocated to the employee. However, immediate vesting offers little incentive for employees to stay with the company and therefore may become more counterproductive as the rates of employee turnover increase.
For this reason, sponsors concerned about employee retention often turn to a delayed vesting schedule. Instead of allowing 100% vesting up front, they seek to maximize employee retention by tying the vesting percentage to the participant’s years of service. Generally, for defined contribution plans, such as 401(k) plans, delayed vesting is available in two forms: three-year (“cliff”) vesting and two-to-six-year (“graded”) vesting.
|Three-Year Vesting Schedule||Two-to-Six Year Vesting Schedule|
|Years of Service||% Vested||Years of Service||% Vested|
Employers may choose a schedule that provides for vesting at a more rapid rate but not one that provides for less rapid vesting. Many plan sponsors choose a graded vesting schedule that provides for 20% vesting after the first year and each year thereafter, resulting in the employee becoming fully vested after five years.
How do employers calculate years of service? A year of service is any vesting computation period in which the employee completes the number of hours of service (not exceeding 1,000) required by the plan. Typically, the vesting computation period is the plan year, but it may be any other 12-consecutive-month period.
Are all employer contributions subject to a vesting schedule? Several types of employer contributions must always be 100% vested. These include both nonelective and matching contributions in a SIMPLE 401(k) plan or a “safe harbor” 401(k) plan.
Can vesting schedules be changed? Generally, a vesting schedule may be changed, but the vested percentage of the existing participants may not be reduced by the amended schedule. Moreover, an employee with three or more years of service by the end of the applicable election period can choose to select the previous vesting schedule. The election period begins no later than the date of adoption of the amended schedule and ends on the latest of the following dates:
- Sixty days after the modified vesting schedule is adopted;
- Sixty days after the modified vesting schedule is made effective; or
- Sixty days after the participant is provided a written notice of the change in vesting schedule.
What situations would cause vesting of an employee’s entire balance? In certain circumstances, the participant’s interest in a 401(k) plan is required by law to be 100% vested. These circumstances include attainment of normal retirement age (as defined in the plan), termination or partial termination of the plan, and complete discontinuance of contributions to the plan. Additionally, though not required by law, nearly all 401(k) plans provide for 100% vesting upon the participant’s death or disability.